5 Email Management Tips to Reclaim your Inbox
According to the McKinsey Global Institute, the average employee spends 28 percent of their time managing email. Are you buried in your inbox?
Here are 5 tips on how to manage your email and take control of your email.
1. Move everything out of your inbox
If you have thousands of emails in your inbox, move them all to the archive and empty your inbox folder. That cleans out your inbox immediately, giving you the chance to start fresh.
2. Process those archived emails
Instead of taking a big chunk of time to go through all the archived emails, carve out a time daily to tackle a little chunk of them at a time. It might not get the job done fast, but it will give you the opportunity to delete or file those old emails without having them looming over you in your inbox.
3. Automate your inbox
There are some processes you can program your email client to do automatically. For example, do you want your emails from your boss to always go into the same folder? Set it up. Are there certain subject lines that should be flagged? Set it up. Putting filters into place will keep everything organized. And, this filing system will come in handy when you’re working through your backlog of emails.
4. Find the time
You shouldn’t be checking your emails every second of the day. Set up a schedule for when you check your emails. That way, when you focus and work on a project, you can focus and work on a project without being interrupted by an email alert. Stick to this schedule. It will help you organize emails and will also make you more productive in other areas.
Not every email needs to be save, archived, or filed. Some emails, like the “Got it!” or “Thanks!” responses, might serve as a purpose in showing they your communications were received, but it’s not necessarily something that needs to sit around in your inbox forever. Don’t be afraid to delete emails that you don’t need. And, if you delete something by accident, you can always ask someone to send it again.
What are your tips for managing your inbox? What definitely doesn’t work? Share in the comments below!